Data Processing and Computer

Information on Grant's computer related and data services

Leave your lists in our care and we can provide you with a variety of services to save you not only money, but ensure your important mail pieces are delivered. Some of our data management services include:

Address Correction and Validation

A correct address on your mailing is fundamental to saving you money. How ?

Imagine sending out your mailing where 50% or more have invalid addresses. You have spent valuable time and resources on materials, printing, and postage. Not only is this lost revenue from the undelivered pieces, but bills may not get paid, important financial statements may never reach their destination and potential marketing responses are inaccurate.

With our Address Correction software, we run your lists through a process that ensures your mail contains the most correct addresses possible. It is updated monthly to match Canada Post's database and works to correct spelling errors and omissions in your address fields. The validation and correction software is recognized under Canada Post's Software and Recognition Program (SERP) and carries the highest rating level possible.

This all-important service enables you to pay the lowest postage rate you can qualify for in 1st class (Lettermail), Publications or Addressed Admail (Bulk 3rd class) categories.

LCPS & NDG sorting

You could be reducing your postage costs by more than 50%. How ?

By using Grant's software to pre-sort your mail to Canada Post specifications. You can cut costs by taking advantage of discount postage rates for letters, publications, and advertising mail.

Pre-sorted mail costs less because some of Canada Post's job has already been done by Grant's. The process involves special rules for computer pre-sorting, bagging and container traying, and maintaining a complex sorted order when the addressing process is applied. We can then offer our customers the LOWEST rates possible.

Merge/Purge - Duplicate Elimination

You could refine your mailing list to get rid of those nasty "dupes"

Merge/Purge is the detection and elimination of duplicate names and addresses. This process involves taking your lists and converting them to a standard format, running them through a series of utilities to clean up any bad characters, applying necessary keycodes, performing address correction and finally the merge and purge programs. We end up with a net file count that can be verified with the customer before proceeding.

The entire process of Duplicate Elimination can be a rather complicated one because of several factors. The quality of the address list itself in terms of proper field formatting is the key to the accuracy of the job. For example - Complete names should be in the "name field", company names should always be in the "company field", and addresses in their respective "address fields". Even if names and addresses are misspelled or spelled differently, the vast majority of "dupes" will be caught.

Most Common (default method)
- Name and Address - looks at the postal code, address components and parts of the first and last name to help ensure 1 mailpiece to each individual.

We also offer an assortment of elimination options for your specific project including:
- Residence/Household - where one piece only per address will be delivered - ignoring name
- Complete Name and Address - uses a more stringent matchcode
- Keycode or Account Numbers - wuses a given unique keycode or matchcode as supplied

Data Keycoding

If you require a specific code applied to your lists for tracking purposes, we can keycode for you. Tell us what areas you are mailing to or which specific lists need your code and we'll handle the rest!